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Information regarding coronavirus

Updated November 10, 2020

The corona virus is still around and there is a risk that students and staff can be infected.

Therefore, it is important that everyone continues to pay attention to and follows the applicable precautions and guidelines, so that we at Absalon can take our share of the responsibility for minimizing the spreading of corona. 

Absalon continuously follows the authorities’ recommendations, latest developments in infection rates, etc. Therefore, the following may also be subject to change at short notice, if guidelines, etc. change.

The assembly ban does not apply to educational institutions. 

Schedule changes - keep an eye on your schedule often at Itslearning!

Due to the special circumstances caused by corona, changes to your schedule may appear. You must therefore be aware that your current schedule is subject to changes that can happen a few days in advance. So keep an eye on your schedule often at Itslearning.

Tested positive

If you have been tested positive for corona virus or have symptoms of it (dry cough, sore throat, fever, breathing problems, headache, muscle aches), do not come to campus until you have been symptom-free for 48 hours.

If you have tested positive for COVID-19 or have been in close contact with an infected person, call Absalon's Corona Hotline on tel. 72 48 30 40 as soon as possible (weekdays from 8 am - 9 pm and weekends from 1 pm - 6 pm).

Here you will get in contact with Absalon's Infection Detection Team, who have contact with the authorities. Together with the authorities, Absalon will agree upon how the spreading of the infection should be traced and what you should do.

For more information go to the FAQ and guidelines.

FAQ and Guidelines

What are the guidelines for teaching and being at campus?

Limited access to campus

In order to minimize the spreading of the virus it is primarily students, course participants and staff who have access to campus.  

Teaching and other activities at Absalon’s campuses take place according to these principles:

  • One meters distance in all rooms and common areas at Absalon’s campuses.  
  • Face masks must be worn by all students, staff and guests from 26 October 2020. 

    • Face masks must be worn upon arrival at campus
    • Face masks must be worn when moving around the campus, e.g. in the canteen, corridors, on the way to the toilet, in the library and other common areas.
    • Face masks can be removed when sitting down in e.g. normal classrooms, canteen or group work. 
    • There is still a requirement to use face masks in all special subject rooms. 
    • There may be special cases where a person is excempted from using a face masks, etc. due to special circumstances.

  • Straight rows of chairs and single-person tables are the standard set up in all classrooms.

    • All chairs and tables have been placed in straight rows so that a distance of one meter can be kept. New and clear icons will be affixed to the floor in all classrooms, clearly marking where tables and chairs should stand. One is not allowed to move tables or chairs around.
    • A small number of students will in some rooms still have to use a chair without an associated table.

  • Entrance and exit of rooms: It is important that the entering and exiting of rooms takes place in a way where there is kept at least one meters distance from others. In some rooms there are several doors where one door is used for entering and another for exiting.
  • Staying at campus: In order to reduce the spread of infection, it is encouraged that you primarily stay on campus in connection with the teaching. Study group meetings can be held online to reduce spreading the corona infection. If they take place on campus, the current precautions regarding among other things, one meters distance and face masks must be observed and we encourage you not to do group work in common areas such as the canteen or the library.

Security measures in special subject rooms, i.e. in workshops, music rooms, sports halls, physiotherapy practice rooms, laboratories, physic rooms, clinical practice rooms, etc.

  • Face masks must be worn in all special subject rooms, i.e. in music rooms, workshops, sports halls, physiotherapy practice rooms, laboratories and physics rooms, clinical practice rooms, kitchens, etc. This is to reduce infection, as face-to-face contact is often unavoidable in these rooms. In music rooms the face mask requirement can be replaced by keeping a distance of 2 meters when singing. In sports halls face masks should not be used during sport activities. 
  • There can be special cases where students are excempted from using face masks due to special circumstances  e.g. reduces lung capacity. 
  • In addition, the use of gloves when there is a lot of contact is recommended.
  • A distance of one meter should still be kept, if possible. In situations where there may be an increased risk of droplet infection, two meters distance should be kept.
  • Hand sanitizer and disposable gloves are available in all special subject rooms. Face masks are handed out by the instructor.
  • The teachers and the students are responsible for cleaning / disinfecting after the practice sessions of physiotherapy benches, equipment, tools, machines, musical instruments, etc. which have been used.
  • All surfaces such as handles and tabletops, etc. are cleaned daily. If additional cleaning is required, this must be separately agreed upon.
  • It is possible to wash hands in most special subject rooms. Refer to the instructions for laboratories and special subject rooms, which hang in these rooms.

Guidelines for use of meeting- and group rooms

Chairs will be set up so that one meters distance can be kept, and no tables or chairs may be moved around in the rooms. If you use one of these rooms, it is your responsibility that distance requirements, etc. are adhered to. Disinfectant and serviettes are in the rooms for wiping tables before and after use.

Canteen

Access to Absalon's canteens is only for students and staff - there is NO public access.

To prevent queues at the buffet, the meal break has been extended to two hours from kl. 11.15 - 13.15. For at forhindre kødannelse ved buffeten, er spisepausen udvidet til to timer fra kl. 11.15 - 13.15. A division of meal times for students, staff and students has been agreed upon for each education.

What should I do if I have been tested positive for corona virus or experience signs of illness?

Students and well as staff have a responsibility with respect to preventing spreading of the virus and tracking of the virus if someone has tested positive with COVID-19. 

If you experience signs of illness
You should stay home if you have symptoms of illness, and act as if you are infected - even if you have mild symptoms. This means that you should go in self-isolation and book an appointment for a test.  

The typical symptoms of COVID-19 are a sore throat, general discomfort, muscle pain, and possibly a dry cough and fever. 

While waiting for your test result, you must continue to self-isolate and continue with the other precautions.

If your test is negative you can come to campus when you are well. You don't have to wait until 48 hours after you last had symptoms. 

If you have tested positive for corona virus
If you have tested positive for corona virus you must stay home and go in self-isolation. 

You should call Absalon's Corona Hotline as soon as possible on tel. 72 48 30 40 (weekdays from 8 am - 9 pm and weekends from 1 pm - 6 pm).

Absalon's Infection Detection Team, will together with the authorities agree upon how the spreading of the infection should be traced and what you should do.

Non-infectious

If you have had symptoms you will be non-infectious and can stop your self-isolation 48 hours after your symptons are gone. If you have not had any symptoms you will be non-infectious and can stop your self-isolation 7 days after you had the test. 

What should I do if I have been in close contact with a person who has symptoms of or is infected with corona virus?

If you have been in close contact with a person who has tested positive for corona virus, e.g. a person in your household, you are in general not allowed to meet on campus. Instead you should go in self-isolation until you have been tested. You should make appointments for two tests at coronaprover.dk. If the first test is negative you can end your self-isolation and meet on campus. It is, however, important that you also get the second test.

The following persons are considered close contacts:

  • Persons sharing a home with an infected person
  • Persons who have had direct physical contact with an infected person (e.g. through hugging)
  • People who have had unprotected and direct contact with secretions from an infected person (e.g. through being coughed on or through touching a used handkerchief, tissue etc.)
  • People who have had close face-to-face contact (at a distance of less than one metre for more than 15 minutes) with an infected person (e.g. through having had a conversation with the infected person)
  • Healthcare professionals who have been involved in caring for a patient with COVID-19 and who have not used personal protective equipment in the prescribed ways.

You are considered a close contact if you have had close contact with an infected person from 48 hours before the person started displaying symptoms until 48 hours after the symptoms have ceased.

If the person who has tested positive has no symptoms, you are considered a close contact if you have had close contact with the infected person from 48 hours before they were tested positive until seven days after the test.

If more than 14 days have passed since you had close contact with an infected person, and provided you have no symptoms, you are considered infection-free and therefore do not have to take any special precautions.

NOTE

People who have followed the Danish Health Authority’s guidance on social distancing, respiratory hygiene and hygiene in general are not very likely to be categorised as close contacts.

If you are in doubt you should contact your own doctor.

For more information see this pamphlet.

If someone in you household shows signs of coronavirus

If someone in you household has symptoms of coronavirus and is waiting for a test result you are as a student are allowed to meet on campus - as long as you don't have any symptoms. 

What should I do if I, or someone in my household is in a special risk group?

If you think that you are in the special risk group for corona infection, you should contact your doctor who will assess if you are in the risk group.

If you doctor confirms that this is the case, you must together with your teacher agree how you can be study active from home.  

The same applies if someone in your household is in the special risk group.

What are the guidelines for social arrangements?

Social events which are planned in the period up to January 2, 2021 must be cancelled, this applies to both students and staff. This also means that for example it is not possible to hold Christmas parties or similar. 

What are the guidelines regarding international travel?

Absalon urges students to follow closely the authorities’ recommendations regarding travel abroad and to exercise caution. 

Self-isolation

If you are returning from countries, which the Ministry of Foreign Affairs advises against, you must go in self-isolation for 14 days upon returning home.

Practice placement / Internship

What should I do if I am sent home from a practical placement/internship?

If you are sent home, or other changes occur in your practical placement/internship, you should inform the placement advisor at your education.

The internship You perhaps missed in connection with corona will not be replaced by another internship. 

What should I do if I am in a special risk group and am in a practical placement /internship?

  • As a starting point, you must follow the internship’s instructions.

  • As a starting point, you should hold your internship as planned, but should not be exposed to obvious risks of infection. The same applies if you live in a household with someone in a risk group.
  • In special circumstances persons at increased risk, based on an individual medical assessment, maybe given permission not to meet at the internship. This is decided based on a concrete medical assessment where other possibilities for transfer to other work situations are considered. 
  • If in collaboration with your internship it has been concluded that you should not meet physically at your internship due to special circumstances, you have to fill out a Statement of Truth Document, which must be sent to your internship and your education. In these cases the assessment must be supported by a concrete and documented medical assessment You can read more about this here at Study-net

Exams

As a starting point, exams are held with physical attendance on campus

However, there may be exceptions if you:

Are infected with COVID-19

If you are infected with COVID-19, you can request an exemption from meeting physically for the exam and the exam can be held as an online exam in connection with the physically held exam. This is also possible in the case of a group exam, where the rest of the group is physically gathered on campus. You must be able to present a medical certificate or positive Corona test as evidence of infection with the Corona virus.

The Education Services recommend that you contact the study administration no later than 2 days before the examination with a request for exemption from physical exam attendance attached, if necessary with documentation. The inquiry is made to the relevant education’s mailbox.

Show symptoms of COVID-19 or are a near contact to someone infected

If you are unable to attend due to symptoms of COVID-19 (isolation / identified as close contact) based upon Absalon's current campus attendance guidelines, you may request an exemption from physically attending the exam and the exam may be conducted as an online exam in connection with the physically held test. This is also possible in the case of a group exam. There is no requirement of a medical certificate.

The inquiry is made to the relevant education’s mailbox.

Are in the special risk group

Absalon closely follows the requirements of the authorities and precautions have been taken regarding. distance, hygiene, etc. in connection with physical exam attendance on campus. It is therefore estimated that most people in a risk group will be able to participate as planned in exams on campus. If you can present a medical certificate documenting that you are unable to attend due to risk group, the exam can be held as an online exam in connection with the physical exam. This is also possible in the case of a group exam.

The Education Services recommend that you contact the study administration no later than 2 days before the examination with a request for exemption from physical exam attendance attached, if necessary with documentation. The inquiry is made to the relevant education’s mailbox.

You are abroad

If you are abroad and have difficulty entering Denmark, you can request the opportunity to participate in an online test according to Absalon’s current rules. There is no requirement of documentation.

The Education Services recommend that you contact the study administration no later than 2 days before the examination with a request for exemption from physical exam attendance attached, if necessary with documentation. The inquiry is made to the relevant education’s mailbox.

In the case of written tests and oral tests without aids, it is not possible to take the exam from home. If, due to the above reasons, you are unable to take the exam on campus, you must report sick and you will automatically be registered for the next exam.

For exams held at the clinical placement / internship site, you must follow the guidelines that apply to the site in question. If the exam cannot be held physically on site, the test is performed via zoom.

How do I participate online in oral exams if my request has been approved?

Absalon uses the Zoom system to online oral exams. 

In principle, the rules are the same whether your oral exam is held via Zoom, or as a normal oral exam at Absalon. However, there are a few differences and special points of attention when your oral exam is held via Zoom.

So that the exam can be completed satisfactorily, the examiner and censor must be able to see and hear you. Therefore, you must have : 1) Computer with built-in webcam/external webcam and 2) A good stabile internet connection.

It is not allowed to record the exam or the feedback in connection with the assessment. If the exam is interrupted due to technical reasons, and the connection is not able to be quickly restored, you must follow the emergency procedures without any unnecessary delay.

Read more about online exams in Zoom here.

Exchange

It can be possible to go on an exchange in the fall 2020, but there are many restrictions due to corona. You should contact the international coordinator at your department for advice. If you plan an exchange, it is of course essential to stay updated on the Danish Foreign Ministry’s website regarding the current travel advice.

Cleaning and hygiene

Absalon follows the authorities’ recommendations and guidelines regarding cleaning and security measures on campus.

  • Hand sanitizer is available in all rooms and common areas on campus. Furthermore, there is surface disinfectant and napkins for disinfecting tables, chairs and other surfaces after use.
  • Extra cleaning of all surfaces, handles, toilets, etc. has been implemented.  
  • There are signs and distance markers in selected places on campus. Staff and students are responsible for keeping their distance from other people.
  • The canteen is arranged appropriately so that distance can be maintained and queuing is avoided.

If you have any questions about the above please contact your education.

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How to use a face mask

  1. Before: Clean your hands with soap and water or hand sanitiser
  2. Find out which side of the mask is the front. It is usually the coloured side
  3. Cover your nose and mouth with the face mask and secure it behind your ears
  4. Make sure the face mask sits tightly against your face
  5. Do not touch the face mask during use. Change it often and always put on a new one if it gets wet or dirty
  6. To remove the face mask, take hold of the elastic bands, and do not touch the face mask itself. Dispose of immediately
  7. After: Clean your hands with soap and water or hand sanitiser 

Remember that the best way of preventing infection is by following the general guidance issued by the Danish Health Authority. In certain situations, face masks can be used to provide extra protection against infection – if used correctly.